UK travel procedures

A basic guide to travelling within the UK on University Business for Staff and PhD students

• Ensure you have authorisation/approval from your Budget Manager, School Manager, Head of School or Dean for the trip and all associated costs. 
• All travel and accommodation bookings should be made via the Key Travel booking tool, available at keytravel.com. Further information about booking through Key Travel can be found on the finance intranet pages.
• If you plan to travel using your own private vehicle you are not covered by the University’s Motor Insurance Policy. Please ensure your own insurance policy is adjusted to include business travel.
• Travel Procedures and Guidelines - Staff Only

Claiming expenses

Expenses for personal vehicle mileage can now be claimed via Keele People:

Other associated forms:

• Advance Request Form (TRAV A)
• Reconciliation of Advance Form (TRAV B)