Information for suppliers

Wherever possible Keele University procure all goods and services from pre-tendered Consortium Framework agreements. i.e. North West Universities Purchasing Consortium (NWUPC), North East Universities Purchasing Consortium (NEUPC), Southern Universities Purchasing Consortium (SUPC), London Universities Purchasing Consortium (LUPC) Advanced Procurement for Universities and Colleges, The Universities Caterers Organisation (TUCO), Crescent Purchasing Consortium, Higher Education Purchasing Consortium Wales.

Tenders

If the area of spend does not fall within a standard Framework Agreement, depending of the expected value of the purchase and the type of commodity to be purchased, the University will carry out a competitive tender exercise.

All tenders are advertised on In-Tend which is an electronic tendering portal.

Interested suppliers should register on the In-Tend system (registration is free of charge), once registered suppliers will receive notification of any relevant tender advertisements placed, expression of interest can be made by the supplier to the appropriate tender. Once an expression of interest has been made the tender documents can be downloaded.

To register on the In-Tend system, please click on the link as follows: In-Tend

Note: Registering on In-Tend system does not mean that you are a contracted supplier to Keele University or the Consortium. The supplier needs to download the tender documentation once advertised, submit a tender for evaluation and be successfully awarded.

If the value of the contract is over the current UK thresholds, in accordance with Public Procurement Regulations, notification of the tender process is placed in Fina a Tender https://www.find-tender.service.gov.uk/.

The advert (called a Contract Notice) will be placed on Find a Tender and a link to In-Tend. Interested suppliers should register on the In-Tend system.

For any general enquiries regarding becoming a Keele University supplier please email: finance.purchasing@keele.ac.uk
In-Tend Help Link
In-Tend support email: support@in-tend.com
In-Tend support telephone: 0845 557 8079

General Terms and Conditions of Purchase

General Conditions of Purchase

Contract for services

Contract for Services

Fraud Risk

Be aware, read this Fraud alert

Contractors working on campus

Notification of Changes to Procedures for Contractors Working on Campus

E-Procurement Supplier Portal - Parabilis

Keele University suppliers can use the Parabilis E-Procurement portal via the web for functions as follows:

PURCHASE ORDERS

Suppliers can view purchase orders sent by Keele University using the Parabilis E-Procurement "Supplier Portal"

INVOICES

Suppliers can submit invoices instantly free of charge directly on to the Keele University Parabilis E-Procurement "Supplier Portal" and view the payment status of their invoices via Supplier PO Flip function, follow the guides below for further information.

If you require any further assistance please contact our Accounts Payable Team on 01782 733157 or 01782 734615 or 01782 733525 or email payments@keele.ac.uk

RECEIVE AND PROVIDE QUOTES

Keele University staff can request a quote via the "Supplier Portal" Parabilis
Registered suppliers can view and respond to the quote request instantly using the Parabilis E-Procurement Supplier Portal.
See E-Procurement Supplier Spot Quote Guide

Where to find Us - Keele University Procurement Office

Keele Campus Guide 2018

You can locate Keele University's Procurement Office at the address below. Using the Keele Campus Guide, we are building number 29 and map reference J7.

Visitor parking is available outside IC2 reception. Please ask at IC2 reception at the time of parking for temporary parking permit.

Keele University Procurement Office
Innovation Centre 2 (IC2)
Science and Innovation Park
Keele
Staffordshire
ST5 5NH

Disability Confident Employer

Keele University is proud to be an accredited Disability Confident employer. The Disability Confident scheme supports employers to make the most of the contribution and talent that people with disabilities can bring to the workplace. To find out more about what it means to be Disability Confident, its many advantages for employers, and how to sign up, please visit Disability Confident or How to sign up to the Disability Confident employer scheme

The University’s Responsible Procurement Strategy 2022-2027 outlines our principles and practices for the acquisition of goods, services and building works. We have integrated modern slavery into the University’s terms and conditions for purchase contracts. Suppliers are required to:

Comply with the UK Modern Slavery Act 2015 and all other applicable laws regarding anti-slavery and human trafficking.
Maintain their policies to ensure compliance.
Perform due diligence on their supply chains and include anti-slavery and human trafficking provisions in their supply contracts.

Suppliers are required to notify the University of any breaches and provide the University with annual compliance reports on request.

See link to the: Responsible Procurement Strategy 2022-2027

See link to the: Modern Slavery Statement Jun 2023